HOW TO MAINTAIN VENDOR RECORDS:

How to maintain Vendor Records:

Firstly you open Peachtree software and open your existing company and then click on the MAINTAIN KEY and then the following window will be open.

Here we select Vendors and click on it and the following window will be open.

Vendor Fields and Tabs:

Here we fill the Vendor ID, Name

  After complete above information click on the save button which is show in the following.

Then fill the information given highlighted shown below.

In the general tab we fill the Contact, address where we mail the bill email and website. After that click on the SALES PURCHASE DEFAULTS and following window will be open.

Here we enter the above information.

Purchase Rep means purchase representation.

Purchase Acct means when we buy the goods this account will be debited.

Tax ID: here we enter the vendor tax id num.

Ship Via means the medium through the order is consigned.

After complete this click on the Customer Fields and the following window will be open.

Here we fill the following information and click on the HISTORY. And the following window will be open.

Here we enter the first date of transaction, last date of invoice received, last invoice amount, last date of payment, last amount you paid the vendor.

At the end click on the save button to save it which is shown in the following.

Default Vendor Information:

In this window we firstly go on maintain menu after that click on default information and click on the vendor which is shown in the following.

After click on the vendor the following window will be open.

There are four tabs in the vendor default window which is shown in the following circle.

First tab is Payment Terms. In this window we tell about the following terms.

C.O.D. (CASH ONJ DELIVERY) means payment is made on the delivery of consignment.

PREPAID means advance payment to the seller.

Due in number of days means payment is made with in the given time period.

Terms includes:

Net days in, discount in, discount% and credit limit.

In the window 2/10, n/30 means 2% discount can taken if payment is made in the 10 days as the limit of payment is 30 days.

How to maintain customer records.

How to maintain Customer Records:

Firstly you open Peachtree software and open your existing company and then click on the MAINTAIN KEY and then the following window will be open.

Here we select the CUSTOMER/PROSPECTS. AND click on it and then the following window will be open.

 

In this window, we fill the required information such as in Customer I.D give the code to the customer then type the Name of the customer as below:

 

                                

Then fill the information given in five highlighted tabs as shown below:

 

In the general tab we fill the Contact, address where we mail the bill email and website. After click on the Sales Defaults tab and the following window will appear:

 

In Sales Defaults tab put the information:

Sales Rep means sales representation

General Ledger Sales Account shows the code we give to the account in the charts of accounts.

Ship Via means the medium through the order is consigned.

After that click on the Payment Defaults and the following window will be open.

 

Here we tell about the  payment information put the name, address, country and the other data. After that click on the Customer Fields and the following window will be open.

 

        

                                                                                                 Here we fill the information about the second contact, reference, mailing list after complete this information click on the History and the following window will be open.

 

Here we enter the last invoice date, last invoice amount,last payment date, last payment amount, last statement date. After complete this click on save button to save it which is shown in h following

 

 

 

 

 

                        Default Customer Information:

In this window firstly we go on maintain menu after that click on default information and click on the customer which is shown in the following.

After click on the customers the  following window will be open:

There are five tabs in the customer Defaults window which is shown in the circle.

First is Payment terms: it has following term which is explain following.

C.O.D (Cash on Delivery) means payment is made on the delivery of consignment.

Prepaid means advance payment to the seller.

Due in number of days means payment is made within the specific period of days and time will start when sales are made.

There are two other terms. It depends on us what payment term we select.

You can limit the credit amount as shown in the circle.

 GL Sales Account and Discount GL Account codes to record the transaction which is shown in highlighted in following window.

After click on the Account Aging the following window will be open.

There are 2 methods to record sales information.

Invoice date. It shows the date on which the sales were made.

 Due date: It shows the date within the payment is made.

Aging Categories:

It shows 1^st column

2^nd column

 3^rd column

 4th column

Here we put the number of days in each column and create the column heading which is shown in the following window:

After that click on the custom field and the following window will be open

 Here we enter extra information about customer. After that click on the Financial Charges and the following window will be open.

It shows that how much interest charges to the particular amount when the due date of payment has been over.

After that click on the Payment Methods and the following window will be open.

Here we can add maximum 10 methods of payments.

Here are some methods of payments show in the following window:

After complete this information click OK button to save the it.