Saturday, March 30, 2013

How to maintain the Charts of Accounts in Peachtree Software:


·     What is Chart of Accounts
Chart of accounts is the list of accounts that are used to record any transaction sufficiently.

·      How to maintain the Charts of Accounts in Peachtree Software:
In our previous discussion we learnt that how to make a new company in Peach tree?
Now its time to make the Chart of accounts for that company,


Firstly we open a Peachtree accounting and then click on the maintain option so the above window will be open. After click on the maintain option then the following window will be open.


Account I.D.

Here we enter the specific account Id.  After that we tell about the account discretion.
DESCRIPTION.
Description is the states the name of account.

ACCOUNT TYPE.
Account type states the nature of the account.

HOW TO DELETE AN ACCOUNT IN PEACH TREE SOFTWARE:
In order to delete the account we click on the look up button.

We click on the look up button and list of account will be open.

Then we select the account which we want delete.

After the desire account from the list for deletion we click on the delete button.

How to enter beginning balance in Peachtree software:
KEY POINT:
Before we enter the beginning balance we need to maintain the Retained Earning account.
Once the account has been maintained now we will enter the begging balances.
Here we enter the beginning balance in the software. How we can check that retained earning account has been established or not? To view that retained earning account exist or not just follow the following step,
There are two ways to check that.
1: Firstly we opened the Peachtree software and then opened your company and click on the maintain button and the following window will be open.

Here we select the charts of accounts and then the following window will be open.


Now here we press the look up button

And then the following window will be open.

Here all the charts of accounts are showing now we check the retained earning account by scrolling up and down.
2: The second way is to open a Peach tree software and open your company and click on the REPORT which is shown in the following.

Here we select the general ledger and the following window will be open.


Here we select the GENERAL LEDGER which is shown in the left side and after that select the charts of accounts which is shown in the following.


After that double click on the charts of accounts and the list of CHARTS OF ACCOUNTS will be open, which is show in the following.


Now we are going to enter the Beginning balances.




After pressing the beginning balance key then the following window will be open.

Here we select the accounting period and click on the ok button and then the following window will be open and then we will enter the beginning data as shown.

If the trial balance shows the zero balance its mean we maintain it properly and if the trial balance shows any amount it’s mean we did not maintain it properly.






Wednesday, March 13, 2013

Set of a Company
We will open Peach three software and we will find the following   window.
Then we select the “set up a new company” and then the following window will be open:
This is the introductory window which   guides us through the new company setup phase.
Click on the next button and then the following window will be open.

Now we fill the information…firstly you write your company name then address, then city and zip code, then your country name, then your telephone and fax number and now you choose your business type and then write your website and Email address. After filling the information, click on the next button. But keep in mind that the name of folder where it will be saved, similar to the name you have been selected. And then the following window will be open.

There a 5 options:
 If you want to start a new Retail, service, construction, Manufacturing, or Distribution company then we will click on the 1st  option.
If you want to set up a new company using an extensive chart of accounts from one of many samples companies then we click on the 2nd option.
If you want to copy setting from an existing Peachtree Accounting company then we click on the 3rd option.
If you want to convert a company from another accounting program then we click on the 4th option.
If you want to build your own company then we click on the 5th option

Now we here select the “ACCRUAL” and then click on the next button after pressing next button the following window will be open.
Under the posting method there are two methods:
1)      Real Time
2)      Batch
It is the choice of the company weather it is chooses Real Time or Batch. Then we click on the next button the following window will be open.
There are two methods of accounting period that Peachtree accounting uses to transaction
1)      12 month accounting periods
2)       Accounting period that do not match the calendar months.
The company has to decide which of them it is used. After that click on the next button and the following window will be open.

This is the monthly “accounting periods window” here the company has to fill the blocks in which the company has start his first fiscal year, first month you will be entering data and first year you will be entering payroll. After complete this information click on the next button and the following window will be open.
This is the final window and congratulation you become success in your task. Click on the finish button then your company has created..








Wednesday, March 6, 2013

Opening Microsoft Word Documents


Opening Microsoft Word Documents
We'll shortly add an address to the top of our Library Complaint letter. Before we do that, we'll learn how to open a file. After all, you might have closed down Microsoft Word, or your computer might have crashed. The result being that you no longer have your library letter loaded into Word. So here's how to Open a file you have saved, and want to work on again.
From the File menu, click Open:
The Open dialogue box appears, and looks like the image below:
The Open dialogue box looks very similar to the Save As dialogue box. "Save in", "File name", and "Files of type" work in exactly the same way as the Save As dialogue box. Notice, though that the File name text box is blank, and the Open button is not available. It has been greyed out.
The reason that the Open button is greyed out, and therefore not available, is that text box is empty. Once you select a file, the Open button will be ready for us.
But the text box is empty because no file has been selected. A file is selected from the larger white area in the middle. Clicking on the file once with the left hand mouse button will select a file. In the previous image, there was only one file available for selection - a document called "rrKeyCaps.doc". That is not the one we want.
To locate the file we want, we need to open the folder called "My WP Projects". Because that's where we saved it. You can see from the image that this folder is in the list of folders, just below the folder called My Pictures:
You can see also that we are in the folder called My Documents. To open up the folder we want, simply double click it. This will take us inside the My WP Projects:
The whole Open dialogue box now looks like this:
The file we want, Library Letter, has been clicked on. As a result, the Open button is no longer greyed out. We can go ahead and click it. When we do, our letter will open in Microsoft Word.